Duties & Responsibilities
- Schedule travel arrangements according to the company Travel Policy and applicable Treasury Instructions.
- Ensure timeous preparation of the travel budget.
- Maintain costs and work within established travel budgets.
- Manage and oversee relationships with the appointed Travel Management Company and other travel service providers.
- Conduct travel analytics and prepare travel management reports.
- Reviewing invoices against bookings and communicating bookings to travellers as required.
- Track travel spend against budget by keeping a record of travel undertaken and costs incurred, confirming invoices and keeping track of the budget balance available annually.
- Ensure timeous processing of invoices and that the travel credit card has sufficient funds and is reconciled to invoices.
- Safeguarding and reconciliation of travel petty cash.
- Manage and respond to customer service issues with all levels in the organization in a timely and effective manner.
- Conduct comprehensive and on-going reviews of the travel operations and travel policy to identify and improve process efficiencies and improve the traveller experience.
- Perform other duties as assigned.
- Preparation of statutory reports for National Treasury on a quarterly basis.
- Assist with the development of travel and other business expense procedures.
- Continuously improve processes and workflows to increase operational efficiency and effectiveness.
Desired Experience & Qualification
- A three year diploma in travel, tourism, supply chain management, finance or any other equivalent relevant qualification.
- At least two years' experience in corporate travel co-ordination.
- Strong knowledge of domestic and international reservations process: faring, routing and ticketing procedures.
- Good working knowledge of MS Office applications.
- Knowledge of the Public Finance Management Act in so far as it relates to travel and related matters.
- Knowledge of MS Dynamix 365 (or MS Dynamix 2012) and Workday Adaptive (or equivalent) will be advantageous.
Desired Skills:
- Travel Arrangements
- Procurement
About The Employer:
Join a large and stable company and utilise your travel coordination experience.
