A stable manufacturing company is seeking a highly organised and detail-oriented Shipping Controller & Personal Assistant to join the team. This role is critical in managing shipping operations, export documentation, and providing full personal assistant support to the Sales Director. The successful candidate will have strong imports/exports experience, excellent administrative skills, and the ability to manage multiple projects and deadlines.

Key Responsibilities & Accountabilities

Receipt, management, and oversight of all orders and projects
Arranging and controlling all shipping activities
Managing incoming shipments (HFB, LFD, etc.) and related paperwork
Handling shipping queries and liaising with international clients and shipping agents
Compiling invoices, job cards, packing lists, labels, shipping tags, and export instructions
Processing updates and amendments to export documentation
Maintaining, filing, and managing all export and shipping documents
Managing client portals and updating PDM systems
Compiling data books, manuals, and documentation packs
Following up with the production department on job readiness and ensuring deadlines are met
Providing full PA support to the Sales Director, including all administrative and secretarial duties

Qualification & Competency Requirements (Non-Negotiable)

Secretarial experience
Minimum of 5 years' experience in imports/exports administration and finance
Proven supply chain and import/export experience
Strong project management skills
Computer literate with advanced Excel and Word proficiency
Experience with Pastel / Sage
Ability to manage multiple priorities with strong attention to detail

Desired Skills:

Secretarial
Export
Shipping

Desired Qualification Level:

Grade 12 / Matric

Sinakho Staffshop (Pty) Ltd

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