Duties & Responsibilities:
Lease administration
- Loading of tenants on new and existing properties.
- Drafting of TAF's, Offers, Lease Agreements and any other required documents.
- Liaison to new / existing tenants until all required documentation received and signed by both parties.
- Lease Audits.
- Submitting Letting Commission for payment.
- Calculate and bill annual turnover rental.
- Calculate and bill annual rates increase.
- Administer Contractual and Ad-hoc tenant billing/adjustments, not limited to - Rental, Tenant Deposits, Bank Guarantees, Insurance Recoveries, Operating Cost Recoveries, soft services recoveries, Exhibitions, AOD's, Write offs.
- Filing of all relevant tenant correspondence and legal documents on billing system.
- Filing of original lease agreements and bank guarantees in fireproof safe.
- Obtain Tenant Installation Tax Invoices and process payment.
Reporting
- Report to Asset Manager on:o Unsigned Leases
o Leases that expire in the next 6 months
o Expired Leases
o Outstanding Turnover Certificates
General
- General administration duties in department.
Minimum Requirements
Education
- Matric
- Good understanding of Lease Agreements in the commercial property industry.
- Computer literacy:o Office 365 with advance excel
o MRI Property Billing System - advantage
o DocuSign - advantage
o LISA - Lead to Lease - advantage
Work Experience
- Minimum of two years of experience in lease administration.
Personal Skills
- Excellent communication skills
- Well organized
- Good Interpersonal skills
- Attention to detail and accuracy.
- Cooperative and willingness to assist others.
- Good Time Management
- Bilingual
Desired Skills:
- Administration
- Lease Administration
About The Employer:
Join a well established company based in Pretoria.
