Introduction
In this role, the incumbent will be setting up appointments, managing diaries, arranging meeting venues, and informing participants of rescheduled or cancelled meetings timely with Exco members.
Duties & Responsibilities
- Maintaining and updating schedules, calendars and agendas.
- Verifying the availability of inhouse and external participants for planned meetings.
- Confirming appointments and arranging meeting venues.
- Facilitate and support meetings, including catering and inhouse and external participant needs.
- Sending out reminders of scheduled meetings.
- Scheduling or cancelling meetings timely.
- Responding to scheduling queries via email and phone.
- Documenting scheduling processes and keeping records.
- Performing other administrative tasks when required.
Desired Experience & Qualification - High school qualification.
- Relevant training and/or qualifications post high school.
- A minimum of 2 years in a similar role or in a role incorporating responsibilities listed in the job description.
