𝐒𝐞𝐜𝐫𝐞𝐭𝐚𝐫𝐲 – 𝐎𝐟𝐟𝐢𝐜𝐞 𝐨𝐟 𝐭𝐡𝐞 𝐕𝐢𝐜𝐞 𝐂𝐡𝐚𝐧𝐜𝐞𝐥𝐥𝐨𝐫

𝐂𝐢𝐭𝐲 𝐔𝐧𝐢𝐯𝐞𝐫𝐬𝐢𝐭𝐲 𝐨𝐟 𝐒𝐜𝐢𝐞𝐧𝐜𝐞 𝐚𝐧𝐝 𝐓𝐞𝐜𝐡𝐧𝐨𝐥𝐨𝐠𝐲

City University of Science and Technology invites applications from qualified, professional, and highly organized individuals to fill the position of Secretary in the Office of the Vice Chancellor.

The successful candidate will provide high-level administrative and secretarial support to the Office of the Vice Chancellor and ensure the efficient coordination of official duties and communications.

𝐌𝐢𝐧𝐢𝐦𝐮𝐦 𝐐𝐮𝐚𝐥𝐢𝐟𝐢𝐜𝐚𝐭𝐢𝐨𝐧𝐬

1. Diploma in Secretarial Studies, Office Administration, Business Administration, or a related field.

2. Additional certification in Office Management or Executive Secretarial Studies will be an added advantage.

𝐄𝐱𝐩𝐞𝐫𝐢𝐞𝐧𝐜𝐞

Minimum of two (2) years proven experience in office administration, executive secretarial work, or a similar role.

𝐑𝐞𝐪𝐮𝐢𝐫𝐞𝐝 𝐒𝐤𝐢𝐥𝐥𝐬 𝐚𝐧𝐝 𝐂𝐨𝐦𝐩𝐞𝐭𝐞𝐧𝐜𝐢𝐞𝐬

1. Excellent written and verbal communication skills.

2. Strong organizational and time management abilities.

3. Proficiency in Microsoft Word, Excel, PowerPoint, and email management.

4. Ability to handle confidential information with integrity and discretion.

5. Strong minute-taking and report-writing skills.

6. Professional telephone etiquette and customer service skills.

7. Ability to coordinate meetings, appointments, and official correspondence.

𝐊𝐞𝐲 𝐑𝐞𝐬𝐩𝐨𝐧𝐬𝐢𝐛𝐢𝐥𝐢𝐭𝐢𝐞𝐬

1. Provide administrative and secretarial support to the Vice Chancellor.

2. Manage the Vice Chancellor’s schedule, meetings, and appointments.

3. Prepare official correspondence, reports, and presentations.

4. Record and prepare minutes during meetings when required.

5. Handle incoming calls, emails, and official visitors professionally.

6. Maintain confidential records and documentation of the office.

7. Coordinate internal and external communication on behalf of the Vice Chancellor.

𝐏𝐞𝐫𝐬𝐨𝐧𝐚𝐥 𝐀𝐭𝐭𝐫𝐢𝐛𝐮𝐭𝐞𝐬

1. High level of professionalism and integrity.

2. Strong attention to detail.

3. Excellent interpersonal and communication skills.

4. Ability to work under pressure and meet deadlines.

5. Well-organized, reliable, and proactive.

𝐀𝐩𝐩𝐥𝐢𝐜𝐚𝐭𝐢𝐨𝐧 𝐃𝐞𝐭𝐚𝐢𝐥𝐬

Interested candidates should submit their application letter, CV, and certified copies of academic qualifications to:

City University of Science and Technology

Latest Jobs

Secretary – Office of the Vice Chancellor