Background:

Wits Health Consortium (Pty) Limited ("WHC") is a wholly-owned Company of the University of the Witwatersrand, Johannesburg (South Africa) under its Faculty of Health Sciences
WHC provides Faculty with a legal framework within which to operate the research and other activities necessary to support its academic objectives
In addition, WHC offers a range of products and services to Academics

Main purpose of the job:

To oversee purchasing activities and ensure that purchased items are both cost-efficient and of high quality
The role includes supervising staff with stock related items, maintaining positive supplier relations, evaluating supply options, approving purchases, and maintaining accurate records for internal purposes
Negotiate well and ensure that all purchases comply with company standards

Location:

31 Princess of Wales Terrace, Parktown

Key performance areas:

Implement relevant policies and procedures
Provide training and support to staff on the implementation of policies, procedures and SOPs
Expedite materials receipts, manage supplier delivery risks and supplier performance
Administer large and complex purchases in accordance with policies (special projects)
Develop and maintain a preferred supplier database
Procure goods and services within budgetary guidelines
Monitor and control individual and special project budgets in respect of expenditure items
Oversee compliance with donor and provider requirements
Compile and maintain all data and information regarding purchases
Oversee and identify the procurement needs of the organization
Attend tender briefings
Compiling RFQs and tender docs where required
Ensure all finance records are accurate according to the Purchase Orders, and ensure all matters are resolved within the necessary timeframes and communication to all stakeholders are met on time before escalations
Have a full understanding of the procurement requirement from all stakeholders, to provide accurate pricing proposals for all clients
Ensure enough spare stock is kept on hand, and place orders with motivation for new orders
Report stock capacity and availability weekly and monthly
Monitor and ensure all security and access control is working in the storerooms and escalate where necessary
Ensure stock level or lack of stock is clearly communicated and take appropriate action
Ensure stock room is clean, well packed, products are labelled on the shelf and clearly visible for finding
Complete all necessary documents to provide full repair of faulty equipment
Ensure all processes are met to provide repair of products
Ensure the Vendor Supplier list is always up to date
Ensure all necessary documents and paperwork are done to add the vendor onto the WHC supplier list
Continuous negotiation and liaison with suppliers for best reduced pricing
Evaluate suppliers continuously to ensure WHC receives reseller and academic pricing
Always negotiate higher ratings for our reseller standing to ensure the business account is moving in areas that provide better reseller rates
Follow all BEE supplier requirements and ensure this also does not impact on service delivery
Provide a quarterly report of up-to-date information which provide details of all costs spent on BEE suppliers, broken down into costs per supplier
Ensure all items delivered to Head Office Speer is correct before sign off
Manage shipping of products and items when needed, including items bought online
Ensure all delivery of picks-ups and documentation is complete
This includes all communication and documentation management to ensure all payment processes are complied with
Manage delivery notebook entries for all WHC Customers

Required minimum education and training:

Diploma in Procurement

Required minimum work experience:

Minimum 3 years’ experience in Procurement

Desirable additional education, work experience and personal abilities:

Valid driver’s license with own transport and have the ability to travel
Must be able to take ownership of all allocated functions and projects
Ability to work under pressure with tight deadlines in an ever-changing environment
Ability to exercise discretion, work independently and as a part of a multidisciplinary team
Must have an elevated level of customer service orientation
Must have strong administration skills
Must have strong time management skills
Strong critical thinking skills
May work unusual working hours in order to meet deadlines
Supplier negotiations skills for reduced pricing
Ensure stock retention is managed effectively
Collaborate closely with all teams within Core and syndicate groups
Demonstrated strong customer service orientation
Ability to facilitate discussion among people with differing backgrounds and opinions leading to consensus
High level verbal and written communication
Can engage with internal teams and customers on a technical level to understand their requirements accurately
Communicate any timeline delays and expectations on time to all internal and external stakeholders

TO APPLY:

Only if you meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV
Please Apply Online and complete your registration via our website to enable and protect you as a candidate, and to accept the new POPIA terms and conditions
This will then create your permanent profile with which you can apply for all jobs as advertised by AJ PERSONNEL
However, you may remove your profile from AJ PERSONNEL when you are no longer in the job market
Please take note that the applicants who do not adhere to the above criteria will not be considered for the respective position
Wits Health Consortium will only respond to shortlisted candidates
Candidates who have not been contacted within two weeks of the closing date can consider their applications to be unsuccessful
Closing date: 23 February 2026
Note: No CV will be accepted after the closing date

Please note:

WHC, in accordance with its Employment Equity goals and plan, will give preference to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto
AJ Personnel is only responsible for advertising and the response handling on behalf of their client Wits Health Consortium
AJ Personnel does not have any salary or other information regarding the position

Desired Skills:

Negotiations Skills
Administration
Time Management
Driver’s License
Deadline Driven
Procurement Lead
Diploma

AJ Personnel

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